1. Enterprise Multi-Tenant Data Isolation & Security Architecture
Emplora HQ (operated under the Irtiqa Hub technology ecosystem at https://www.emplorahq.com) is committed to protecting the confidentiality and privacy of organizational and employee records. Every customer tenant operates in an isolated Google Cloud database partition (/tenants/{company_id}). Cross-tenant data sharing, co-mingling, or accidental leakage is architecturally precluded at the database level.
2. Information We Collect and Process
We collect information provided directly by organizational administrators and authorized employees. This includes account credentials, corporate profiles, employee directory records (names, official email addresses, job designations, compensation CTC structures, date of joining), and statutory tax parameters required for payroll computation (PF numbers, PAN/Tax IDs, Section 80C/80D declarations).
3. GPS Geolocation & Attendance Verification Safeguards
When employees clock in or out via browser punch or dynamic QR kiosk, Emplora HQ captures instantaneous GPS geolocation coordinates to verify proximity against authorized corporate geofences. We strictly practice Zero Background Tracking: geolocation is captured only during the active clock-in/out event and is never queried while the employee is off the clock.
4. Cryptographic HR Document Verification
When organizations issue offer letters, appraisal letters, or relieving certificates, Emplora HQ generates an HMAC-SHA256 cryptographic signature and public verification seal. This allows third-party background checkers to confirm document authenticity without disclosing private employee records or personal details.
5. Encryption Standards, Sub-Processors & Data Retention
All customer data in transit is encrypted using modern TLS 1.3 protocols, and all data stored at rest is protected with AES-256 bit encryption. Emplora HQ partners exclusively with enterprise cloud infrastructure providers adhering to ISO/IEC 27001 and SOC 2 Type II compliance. Customers retain full ownership of their data and may export complete employee and payroll records at any time.
6. Employee Self-Service (ESS) Privacy Rights & Inquiries
Employees have full visibility into their personal profiles, attendance logs, and payslips via the Employee Self-Service portal. Inquiries regarding data correction or account deletion should be directed to your organization HR administrator or our privacy office at privacy@emplorahq.com.