Can we run Emplora HQ in parallel with our existing system during the first month?

Absolutely. Many organizations run Emplora HQ alongside their legacy spreadsheets or old systems for one payroll cycle to verify exact mathematical parity.

What CSV columns are required for bulk employee onboarding?

The template requires Full Name, Work Email, Employee Code, Designation, Department, Date of Joining, and Annual CTC. Bank details and PAN/tax IDs can be populated during import or entered by employees via ESS.

How do employees receive their initial workspace login credentials?

The platform automatically sends a welcome email containing their temporary password and a direct link to your branded subdomain (https://company.emplorahq.com).

What happens to historical payroll records and tax proofs?

You can upload prior payroll summaries and YTD tax withholdings directly into each employee profile to maintain unbroken annual tax compliance.

15-Minute HRMS Migration & Employee Onboarding Playbook

Phase 1: Claiming Your Subdomain & Establishing Corporate Branding (Minutes 0–2)

Begin by claiming your dedicated company subdomain at yourbrand.emplorahq.com. In the Settings tab, upload your high-resolution company logo, set your primary brand accent color, and configure your official corporate letterhead. This establishes the white-labeled portal your employees and managers will interact with daily.

Phase 2: Standardized CSV Directory Import & Hierarchy Mapping (Minutes 3–7)

Export your current employee list from Excel or your previous HR software. Using Emplora HQ’s standardized CSV template, include employee names, work emails, employee codes, designations, departments, date of joining, PAN/Tax IDs, and bank account details. Upload the file to the Employee Directory to automatically populate complete employee profiles, reporting managers, and compensation brackets.

Phase 3: Activating Zero-Hardware Attendance: GPS & Tablet QR Kiosks (Minutes 8–10)

Define your office physical boundaries under Attendance Settings by entering your office latitude, longitude, and allowed geofence radius (e.g., 150 meters). To set up an office attendance terminal, open the Dynamic QR Kiosk URL on any tablet or secondary screen at reception. Employees can now scan the refreshing QR code or use the GPS mobile punch from their smartphones.

Phase 4: Salary Structure Configuration & Statutory Tax Parameters (Minutes 11–13)

Select your operating compliance framework—India Statutory (with automated PF, ESI, Professional Tax slabs, and 80C/80D investment proof declarations) or Global Multi-Currency (with customizable allowances, deductions, and tax withholdings). Review sample employee CTC calculations to ensure automatic gross-to-net precision.

Phase 5: Automated Staff Welcome Emails & ESS Portal Rollout (Minutes 14–15)

Click "Onboard & Notify" to trigger automated welcome credentials to your staff. Each employee receives their personalized login instructions directing them straight to their company portal at https://yourbrand.emplorahq.com, where they can verify their personal data, view leave balances, and download digital payslips.

The 15-Minute HRMS Migration & Employee Onboarding Playbook